Author: Onit

5,500+ Ways Corporate Legal Innovates Business Process Automation

Business process automation solves a crucial challenge for corporate legal departments. Tasked with doing more with fewer resources, in-house counsel are happily exchanging highly manual processes for Apps and automation.

For example, consider a typical trademark renewal process. An App can reinvent that process, bypassing spreadsheets and emails, automating communications and reminders and helping stakeholders quickly and efficiently determine which trademarks to renew. (You can see a demo here.) The result: Fewer touchpoints for in-house counsel without comprising the integrity and results of the process.

Inspiration for Business Process Automation with the Onit App Catalog

The trademark renewal App is just one example of business process automation innovation from the Onit Nation – the customers, partners and employees building on Onit Apptitude every day. After a decade in existence, Onit currently supports 5,500+ Apps that streamline critical processes like tracking vendor and law firm diversity, managing whistleblower allegations and supporting career development.

Today, we launched our new Onit App Catalog, which shares some of these Apps targeting business process automation in the following areas:

The catalog shares some of the most intriguing solutions and Apps created around the globe. These Apps are trusted by 400+ companies, from privately owned entities to Fortune 50 corporations.

Now, you can search the catalog and find inspiration in the powerful workflows in-house colleagues have built to run within enterprises of all sizes and specialties.

Examples of App Excellence from Corporate Legal Departments

The catalog represents a decade of business process automation innovation that has created digital transformation, one App at a time. Examples of Apps built by and for corporate legal departments include:

  • The vendor and law firm diversity tracking App, which helps internal teams gather diversity statistics from law firms and vendors to track and manage compliance with corporate policies and diversity goals.
  • The whistleblower App, which provides an anonymous intake of any alleged activities brought in by employees. It organizes, assesses and manages whistleblower allegations in a secure, centralized and workflow-driven solution.
  • The trade secrets access management App, which maintains accurate records of who has access to trade secrets or components of trade secrets within an organization. It streamlines the process of securing them upon an employee’s departure.
  • The mentorship and career development App, which creates a more formal method of linking mentors to mentees and tracks opportunities for career development, both inside and outside of an employee’s current role within an organization.

Platforms Make It All Possible

Onit is the only company to offer its users two platforms, combining the power of process and workflow automation with artificial intelligence. Apptitude is Onit’s business process automation platform, where users can easily create, modify and deploy Apps. Because it’s a no-code environment, you can quickly build without technical training to develop Apps for your organization. And unlimited licensing ensures that everyone in the company, regardless of which department they work in, can access the Apps they need to get work done efficiently.

Precedent, our AI platform, complements Apptitude and allows legal and business departments to automate processes faster while making them more cost-effective and efficient. Precedent is 100x faster than other AI systems and enables users to recognize a 40% increase in productivity.

Register for the Onit App Catalog Webinar on July 28

Onit will host a webinar on July 28 at 12 p.m. ET titled “Drive Legal Innovation One App at a Time.” The webinar will provide an overview of the new App Catalog and demonstrate examples of customer Apps for workflow, process and automation across the enterprise. Registration is available here.

Over 5,500 Business Process Automation Apps and Counting

This impressive collection of workflow, process and automation Apps from corporate legal can help enterprises of all sizes attain operational efficiencies, reduce risk and gain greater insight into data and operations. Read the App Catalog to find inspiration for new ways to continue your corporate legal department’s digital transformation journey.

To start with Apps on Onit’s no-code Apptitude platform, request a demonstration or email [email protected] today.

Legal Billing Review: How to Right-Size Invoice Charges

When it comes to legal billing, corporate legal departments often have a baseline expectation: Charge my company the correct amount.

What sounds like a simple premise (and one that should be easy to meet) comes with serious challenges. Invoice review is a rigorous process. Due to the work they represent, law firm bills are often long and complex and contain entries from numerous timekeepers. With hundreds of thousands of line items, vague descriptions or block billing may be missed by busy in-house reviewers. Violations of outside counsel guidelines, such as copy charges or work, may be hard to pinpoint. To top it off, in-house counsel and other professionals usually count invoice review as one of their many responsibilities – a list that has grown as work increases and resources remain stagnant or decrease.

Technology, such as enterprise legal management, has helped to alleviate some of the challenges. Paper invoices have moved to electronic billing. Billing rules, built to scour for specific terms in invoices, flag charges for review. Legal spend analytics identify trends and help to frame performance.

However, even with these additions, many reviewers often default to hitting approve. Who has time in the department to dig deeply into every questionable charge? Is there another approach to invoice review that will ensure companies aren’t overcharged?

We dug into these questions in a recent webinar.  Jonathan Weber, Chubb’s Vice President, Claim Optimization and Legal and Operations Lead, Marci Waterman, President of Sterling Analytics (and the newest member of Onit’s strategic alliance program), and Matt DenOuden, Onit’s SVP of Global Sales, explored the ideal approach that adds efficiency and expertise to invoice review while still honoring the company’s relationship with law firms.

Three Categories of Invoice Review Violations

Potential violations during invoice review often fall into three categories.

First, you have basic facts. For example, is the math correct? As Weber illustrated in the webinar, this is along the lines of getting a bill at a restaurant that is added correctly. Does your bill for two $25 entrees show $50?

Next, you have black and white decisions. For example, is the bill consistent with litigation management guidelines? Going back to the restaurant analogy, were you charged with what you ordered? Or did charges from another table end up on your tab?

Finally, you have gray areas. Are the charges reasonable? When we return to the restaurant idea, one way this might look is being charged for food that was ordered but was served cold. Generally, in a situation like that, the restaurant will comp the meal or replace it with another at no charge. Or perhaps you have three servers working your table. For a party of two, that makes no sense. But for a party of 25, it fits perfectly.

How can corporate legal ensure they’re billed properly in each of these categories? By combining AI and human review.

The Ideal Approach to Legal Billing Review: AI + Third-Party Human Expertise

Webber provided his insight on combining AI and third-party bill review. The company pays hundreds of invoices every day and has a sizeable legal spend. Meeting their goal of always being sure they’re paying the correct amount is a difficult task. They’ve defined strict processes for the flow of invoice review that allows them to look at their data in an organized way.

Part of that process is relying on AI and third-party legal billing review.

AI identifies non-compliance for things like wrong math, improper descriptions and block billing.  These are the kinds of basic or black-and-white decisions that machines handle well. As a bonus, the AI continues to learn so it will get more adept each day at identifying these types of issues.

For the gray areas, the human element comes in. This is where judgment is required. Sometimes the AI might flag things for a valid reason, but humans (such as the lawyers at Sterling) can understand the context and circumstances that make certain charges acceptable or unacceptable.

The result? Chubb is better able to accomplish its goal of always paying the right amount. You can hear the entire discussion, which goes more in-depth into this topic and its benefits.

The Benefits of AI and Third-Party Invoice Review for Legal Billing (and More Resources)

Combining AI-powered invoice review with human third-party review decreases the burden of invoice review while offering:

  • More consistent enforcement of outside counsel guidelines
  • A better understanding of the work being performed by outside firms
  • More time for in-house staff to focus on important, high-value work
  • Substantial cost savings

Here are resources for those who would like to learn more about this:

 

 

Onit and BT plc Named Finalists for Legalweek Leaders in Tech Law Awards

Onit and London-based BT Group plc have been named joint finalists for the Legalweek Leaders in Tech Law Awards 2021 in the category of Legal Operations. The awards recognize innovation in the legal technology sector and precedent-setting, game-changing projects and initiatives.

Scroll down to hear David Griffin, Head of Legal Technology and Change at BT, talk about the company’s award-winning transformation in the Onit podcast.

This news is even more exciting since BT earned a significant win with the Legal Innovation Awards in June. The team took home the prize in the category of Future of Legal Services Innovation – In-House Legal Operations. This is the second year in a row an Onit customer has won this award.

BT replaced manual and disconnected process and management tools and helped the department manage workload and matters across the teams from inception to closure. Onit’s business automation and workflow platform Apptitude played a pivotal role in BT’s transformation, helping manage their matters and documents. The system was live for matter management and real-time reporting within three months, enabling trend analysis and analytics across work done by the enterprise team.

The BT legal department plans to build and deploy new custom solutions on Onit Apptitude to automate legal operations and compliance processes and better collaborate with business users outside of legal.

BT’s technology implementation results speak for themselves. For every hour automation returns to their lawyers, they can reinvest that time back into something more productive for their company.

Congratulations to BT on this additional recognition from the Legalweek Leaders in Tech Law Awards! Onit is excited to partner with them to support their innovative vision.

About the award

The Legalweek Leaders in Tech Law Awards shine a light on the well-established Legalweek community and seeks to recognize the key players from the legal tech universe. It honors participants in a wide array of categories across in-house, law firm, and technology providers. Those who are shortlisted must demonstrate originality in the delivery of the products and/or service and exemplify the quality of the product or service being supplied. They must also highlight concrete and measurable ways in which the project has attributed to the success of the organization.

The Latest in Corporate Legal and Legal Operations News (July Edition)

Welcome to Onit’s July compilation of some of the most pertinent and timely articles for corporate legal and legal operations news.

In this month’s digest, we explore corporate legal departments as profit centers, CLM ROI, the latest ACC benchmarking survey results, how to build a more resilient legal department and an approach to evaluate and control legal spend.

1. Are Corporate Legal Departments the Next Profit Centers?

Is litigation the next big revenue generator for companies? According to a study by a finance firm, companies with inadequate affirmative recovery programs are 27% more likely to leave money on the table. Meanwhile, 73% of CFOs say they have adequate programs to capture value through affirmative litigation, but 46% responded that they needed improvement.

According to the report:

“The research suggests that companies are on the cusp of a paradigm shift in how they approach legal assets and that financial officers understand their value and have new opportunities to unlock them.”

As a result, we may see more corporate legal departments shifting some focus from managing risks and controlling costs to collaborating more closely with CFOs.

(source: Legaltech News and Burford)

2. Finding ROI for CLM

The latest legal tech darling – for a good reason – is contract lifecycle management (CLM). If you’re up-to-date on legal operations news, you’re probably all too familiar with the technology. Contract management is an area ripe for digital transformation.

Yet, the buzz around CLM is sometimes more hype than substance – especially when you consider CLM ROI. In this podcast, Matt DenOuden, Onit’s Senior Vice President of Global Sales, discusses how to get a CLM solution from hype to payoff and an innovative approach to CLM technology with all the rewards and none of the risks.

(source: Onit blog)

3. One in Four Corporate Legal Departments Are Dedicating Spend to Contract Management Technology (and Other ACC Survey Insights)

Speaking of CLM technology and its popularity, you might not be surprised to find out that the top legal tech area by allocated spend is contract management solutions. This is according to the 2021 Law Department Management Benchmarking Report. Rounding out the top five are compliance, legal research services, IP management and matter management.

The survey includes responses from 493 legal departments in organizations across 24 industries and 40 countries.

Other interesting findings from a legal operations news perspective include:

  • The mean legal department composition is 66% lawyers, 12% paralegals, 6% legal operations professionals and 8% admin/secretarial staff.
  • The median total legal spend for companies is $1.2M for small companies, $8.4M for mid-sized companies and $64M for large companies.
  • 77% of the participants have a list of preferred law firms, ALSPs and other legal service providers. In 2020, they worked with 36 law firms and two ALSPs on average.

(Source: ACC Law Department Management Benchmarking Report)

4. Build a More Resilient Law Department With These Six Tips from Gartner

The pandemic has been one of the most significant disruptors in recent history. According to Gartner, persistent disruption can be expected over the next five years, leading to further risks. To counter these effects, legal departments must be able to provide timely guidance by evolving their departments.

How can they do this?

Gartner offers six shifts that will be critical in the coming years. These include assessing issues rapidly, prioritizing legal’s service portfolio by the impact of decisions, experimenting to deliver business outcomes and more. Conquering these attributes will lead to a more flexible and effective legal department.

(Source: Gartner)

5. Keep an Eye on Corporate Legal Spend

Nowadays, there is increasing pressure to run the legal department like a business – all while doing more with less and containing costs.

Enter the challenge of outside counsel invoices. The bills are often long, complex and can have differing or vague descriptions of charges. With limited resources, in-house professionals don’t always have time to dig deep into each line item.

How can you evaluate this facet of legal spend and ensure invoices are sticking to outside counsel guidelines?

PYMNTS.com explores viable and easily attainable solutions to counteract unnecessary overspending, offering an opportunity to support external legal service providers’ cash flow and optimize corporate’s legal spend.

(Source: Pymnts.com)

Bonus Resource for Legal Operations News: How CLM  and AI Pay Off for Corporate Legal, Sales and Procurement

This Quick Start Guide offers a bite-sized approach for exploring CLM and AI benefits and how they extend beyond in-house lawyers to sales and procurement. Learn how the technology can help you close deals faster, improve business outcomes and decrease risks. You can find the guide here.

To AI or Not to AI: The Great Debate on Legal AI Tools

From invoicing to contract review, you’ve probably heard how much legal AI tools can help you with routine, time-consuming tasks.

Is legal AI always the right answer, though? On June 9th, Onit hosted a webinar with Consilio and Buying Legal Council to answer precisely that question. Titled “To AI or Not to AI? The Big Debate Part II,” the webinar presented this challenge to two different teams:

There is no budget for additional headcount this year, even though your legal department is faced with the daunting task of repapering a massive number of contracts due to LIBOR, data privacy and other regulatory changes. Not to mention, you still have mounds of legal invoices to review. At the same time, strategic and risk management demands are higher than ever. What should be done? The GC has asked you to present a solution.

Team one, led by Onit, argued that AI tools for lawyers were the answer. Team two, led by Consilio, focused on outsourcing the work to an alternative legal service provider (ALSP).

Team Legal AI Tools

Team one’s main objective was to leverage AI to accomplish goals and improve operations. They argued that implementing legal AI tools internally would allow them to maintain control over their technology and use it to its greatest advantage.

The job of a general counsel at a multi-billion dollar global company is to increase the quality, consistency and velocity of every matter they touch while providing the team with resources that drive efficiencies throughout the enterprise. The question is which investments – whether humans or AI – will ultimately yield the returns you need down the road.

Team one aimed for standardization via legal AI tools to provide knowledge and data that would allow the organization to operate effectively, efficiently and consistently. They also dispelled lingering myths that legal AI tools are complicated to configure and implement. With Precedent, Onit’s AI platform, team one could configure their AI solutions within 15 minutes with no specific technical knowledge or training.

Team one noted, however, that the human/AI choice doesn’t have to be binary. Humans will always be a critical part of practicing law. But even superhuman employees need some help – specifically, they need legal AI. When you hire the best and the brightest and then allow them to use legal AI tools, you optimize your opportunities for success and retain your top talent. Institutional knowledge plus the processing power of AI is the winning combination.

Team ALSP

Team two presented a very different argument – that AI tools for lawyers are not always the answer because you’ll always need people. While legal AI tools have seen great advances, it’s not a sufficient replacement for humans. They also argued that it costs too much to train, takes too long to implement and demands too many resources for training.

Therefore, Team two advocated for outsourcing to ALSPs, rather than implementing legal AI in-house. ALSPs, they argued, save significant costs while offering faster start-up times, higher quality and more transparency.

In Team two’s experience, standing up a technology solution at a global company takes at least six months from the negotiation stage through implementation. If you’re lucky, you have your complete AI solution up and running in a year, which isn’t helpful for addressing your current, pressing needs. While implementing AI might certainly have long-term benefits, that wasn’t the challenge at hand. They believed going the AI route would delay ROI and sidetrack employees from their high-value work to focus on training the AI.

ALSPs, on the other hand, they argued, offer flexibility. An ALSP can serve as either a stop-gap or a more permanent part of a long-term, flexible model. You get instant access to top talent and expertise without investing in hiring or stretching your resources. Going the ALSP route still gives you access to legal AI tools – you just don’t have to train it yourself or invest in it. Those responsibilities fall to the ALSP.

Who Won The Great Debate Over Legal AI Tools?

Both teams presented worthy arguments pro and con legal AI tools for lawyers, but there can be only one winner. Listen to the debate to hear both sides’ full arguments and see which group the audience voted to win.

Many thanks to Consilio, an Elite partner in the Onit Strategic Alliances Program, and Buying Legal Council for participating in our second great debate!

This is the second debate event Onit has held. Explore our first debate, in which three teams argued different approaches to reduce outside counsel expenses. See the on-demand recording or read more about it.

The Onit Outlook Email Integration That Works Where Lawyers Work

Email remains one of the critical tools in-house lawyers use every day, making email integration with legal technology mandatory.

Too often, though, email programs exist outside of the systems that lawyers use to handle the rest of their day-to-day work. The disconnect forces them to navigate back and forth between different software programs like matter management or contract lifecycle management, undoing valuable efficiency gained during the day.

Simply put, while it’s essential, email can bog down productivity.

Onit Outlook Connect: The Email Integration that Enhances Efficiency

As part of Onit’s goal to work where lawyers work, we’ve recently made enhancements to Onit Outlook Connect. Our Microsoft Outlook plug-in allows you to connect your email with all of your favorite products and solutions on Onit’s business process automation and artificial intelligence platforms.

Onit’s email integration allows you to file your emails directly into other systems, such as specific matters in your enterprise legal management software or contracts in your contract lifecycle management software. You get direct access to Onit from within Microsoft Outlook without having to navigate to different windows or launch new tools.

The plug-in appears in a panel on the right-hand side of your Outlook window. It gives you a quick view into your matters and most recent or favorite records, so you can easily see a snapshot of the essential information you need. From there, you can link directly into the record you need and do your work in Onit, all without having to jump to another panel or browser or re-authenticate your credentials.

The Onit email integration is the shortcut you need to handle your email and work in the same place

Simply choose the apps or tools you want to link to Outlook, and you’ll start seeing synopses of your work alongside your email every time you access it going forward. Get in, get out and focus on the work that matters most. Not only do you get to work where you’re already working, but you can keep everything organized in one place. Email linking and better organization mean better efficiency. Your email no longer has to be a hindrance to productivity.

At Onit, we’re always looking to create solutions that help lawyers do their best, most efficient work. Our ELM, CLM and other solutions are constantly innovated to provide process efficiency and work where our customers work.

Email is no different.

Reach out to your account manager today to learn more about how Onit Outlook Connect can change the way you use email in your day-to-day work. You can also schedule a demonstration or email [email protected].

Is Legaltech the New Fintech? A Conversation with Jean-Marc Levy of Edison Partners

Legal tech is at a tipping point. Demand for solutions that automate menial tasks and enable organizations to operate more efficiently is accelerating adoption, fueling significant growth across the sector. And with greater adoption comes increased investment. Investors who historically shied away from legal, are beginning to add legaltech companies to their portfolios at a rapid pace.

Jean-Marc Levy, Operating Partner at private equity firm Edison Partners and former CEO of risk and compliance management platform ComplySci, has noted strong similarities between the growth trajectory of fintech, regtech, and now legaltech.

Bodhala CEO, Raj Goyle, recently sat down with Jean-Marc to get his thoughts on these parallels – everything from the convergence of technologies and the waves of innovation that technology businesses undergo, to what makes these solutions attractive to investors and how to build a successful platform solution.

RG: Jean-Marc, thanks for taking the time to chat with me. You have a robust background in fintech and regtech – how did you get into that space?

JML: I’m an engineer and computer scientist by training — I use technology to solve problems. After working for several years at the New York Stock Exchange, I looked at the regulation, compliance, and governance space and it became absolutely striking that these markets had the exact same characteristics as the early fintech ecosystem. They had fragmented and inefficient processes, data sets that didn’t talk to one another, no standardization, and no benchmarks. It was clearly a space where technology could make a huge difference – so I dove in.

RG: You mentioned something recently that really resonated with me – you think that legaltech is currently where fintech and regtech were roughly 15 years ago.

Obviously, you’re an expert in regulatory issues, compliance, and a successful operator and investor so I’m curious to know — what makes you think that? What are you seeing in legaltech that makes you think we’re in the very early innings of something huge?

JML: Taking a step back, if you think about the history of fintech and regtech, we’re probably on the third or fourth wave of fintech and regtech innovation.

The first wave of fintech innovation was primarily around taking any process related to a financial transaction, often a tiny element or the entire workflow, and taking inefficient manual processes and simply automating them — nothing else. No other value-add, quite frankly. But it was enough to create some very successful businesses in that first fintech wave.

Regtech is very similar. The initial first wave was just automation. As a compliance officer, for example, you need to manually review a whole stack of financial statements for your employees. Just allowing you to do that electronically was a huge opportunity. But you could argue there was very little value-add other than simply automating a manual process.

Once people get accustomed to automating very manual tasks, you flow into the second wave of innovation — how do these tasks constitute an overall workflow and can that workflow be enhanced and made more valuable through automation?

In the second wave of regtech innovation, you start looking at how the automated parts of the workflow can actually create more opportunities for value. By definition, as you continue to evolve those processes, you start introducing concepts like standardization, so that certain workflows are always consistent, with reliable data sets.   

The third wave of innovation involves taking all those workflows and allowing them to become interoperable and communicate with one another. It’s all about data standardization, APIs, microservices, and making your platform open enough so it can incorporate other data sets to create more value.

Legaltech is likely around the second wave.

RG: Are you seeing a big convergence between fintech, regtech, and legaltech?

JML: What I’m seeing more and more is actually the lines and the boundaries becoming increasingly blurry and porous. For example, Bodhala could technically be characterized as a procurement tech solution and a legaltech solution, right? But what does the convergence of all of those technology-enabled markets really mean for firms that are specialized in just one of the areas?

This convergence that we’re seeing now in this fifth wave of innovation is both a challenge, as well as an enormous opportunity. It’s a challenge because if you don’t pay attention and keep your focus solely on your core market, a lot of people around you that may not be “pure” legaltech companies, but are adjacent, are going to start encroaching on some of the things that you do.

On the other hand, the opportunity is that you’re not limited to marketing yourselves to one audience anymore so you can expand and specialize within certain areas.

I think the fifth wave of innovation is actually much broader than just a single segment like fintech, legaltech, or procurement tech — I see a huge convergence.

RG: In your experience as a successful tech operator, why do you think people, markets, and sectors do not always act rationally? Why do tech companies have to go through all of these waves of innovation and “cross the chasm” even when the ROI is clearly there?

JML: It’s a combination of things, but I think the most important transformation that I’ve seen in the course of my career is that, even in smaller companies and very much so in larger companies, there is no such thing as a purchase decision that’s made by a single individual. This is a transformation that has taken place over the last 10 or 15 years.

It started with larger companies, but we’re seeing it everywhere now as businesses become more collaborative and less siloed. Almost every purchase decision has multiple stakeholders, so even though the ROI and savings is clear to the General Counsel, for example, others will ask “Are we still going to be using the best vendors? How will this affect our relationships? How can we ensure compliance?”.

There are so many stakeholders involved in these decisions now that you have to be able to sell to all of these personas that have different value propositions.

RG: What are the characteristics of a market that’s right for a technology solution?

JML: Typically very fragmented industries or industries with a lot of niche vendors — like mom and pop shops that solve a very niche problem — and where there is very little standardization of data processes and workflows. And simultaneously, there’s a great deal of pressure to generate customer-facing value and not spend as much time on back-office systems that are not perceived as value-creating.

These are the characteristics of a market that’s right for a technology solution based on what we saw in fintech 30 years ago and what we saw in regtech about 10 years ago.

We’re starting to see this in legaltech now too. There are a lot of really good companies that solve very specific problems, like e-discovery solutions or Bodhala in outside counsel optimization, for example. But what we haven’t seen yet in legaltech is the emergence of more sophisticated workflows within the legal organizations that incorporate several of those niche products.

RG: Legal has a reputation in the investor world as being too hard to sell to because it’s a clubby and relationship-driven market. But you’ve mentioned previously that this is what people used to say about financial services 30 years ago — tell us more about that.

JML: If you were a technology vendor in the financial services space in early fintech waves, you were wondering how to get in the door at Goldman Sachs or at the small hedge funds. It was all about word of mouth or who you knew and a lot of transactions were taking place just with a handshake.

But a lot of those preconceived ideas become immediately disrupted once you have a successful proof point. These proof points are typically much easier to achieve when you’re focusing on the niche solution and a very specific aspect of a problem. All kinds of digital transformations begin by addressing a very narrow, niche problem that opens the floodgates.

RG: Why do you think we’re seeing more — and will continue to see more — activity in the private equity, growth equity, and venture capital space around legaltech?

JML: The number one reason is clearly valuation. Tech companies, especially if you’re a SaaS business and have a predictable model, attract much higher valuations than less traditional growth-type companies.

Secondly, I think that it’s because a lot of private equity firms like very systematic, predictable, measurable models. Because of the nature of SaaS businesses or technology-enabled businesses, it’s easier to understand businesses and put systems in place around them that mimic what private equity people want to see.

As a SaaS operator, you’re already tracking some very specific metrics that are very attractive to private equity firms. If they want to invest in a more traditional retail business, for example, there are systems in place, but they don’t necessarily align as well with investors as technology-enabled businesses would.

I think the main driver however is still the valuations and if tech starts cratering substantially at some point, then I’m sure private equity will get very excited about something else at that point.

RG: For a convergence of sectors — in procurement, legal, regulatory, and compliance — to happen, obviously a lot of investment dollars have to flow in. If you look at the top PE shops in five years, do you think they’ll have double the number of portcos in these sectors?

JML: They won’t necessarily have double the number of portcos, but they will have much more revenue associated with the space.

When convergence like that happens, it follows a model. A good investor wants to find a reliable, solid, healthy platform that is already well managed, well-run and has some good, strong independent growth on its own. Then, they want to start bolting on several pieces to turn that platform — both organically and through acquisition — into a broader and more converged platform.

There are still very few massive platforms out there which is why private equity firms are still very excited about finding any kinds of business that could be a platform to build on.

Private equity shops are obviously investors in tech, but also are huge consumers of any kind of tech — whether it be procurement, legal, et cetera.

RG: Is there any threat to the notion that private equity will continue to invest in the legal space and then also become consumers of this space? What are the big macro forces that might challenge your premise?

JML: I’d worry more about a disruptor — someone who understands the concept of the fourth and fifth waves of innovation and who has come up with a great AI-based solution that completely turns around a process to make it more efficient. That’s truly very existential at that point.

Knowing my gut, being a technologist and having seen several innovation cycles and disruptors come on the stage, I’m more worried about a brand-new disruptor that nobody saw coming who investors are now enamored with.

RG: As you touched on earlier, when you’re a small business you’re thought of as an add-on to another platform. But as you get bigger, you hope to eventually be thought of as a platform.

To other founders out there, how should they think about the journey that they need to take on day one? Should they think of their businesses as a platform from the start or is it more organic than that?

JML: I think most people have thought it is that a platform is a business that could organically, even if it just stays in its own space, continue to build and grow at a very attractive pace.

So, for example, if your business cannot organically grow 15 to 20 percent, it wouldn’t be thought of as a platform. A platform is really about having enough customers that you can start selling them more and more stuff and have a predictable, sustainable source of growth that can allow you to do small acquisitions, organic experiments, etc. But it’s also about scale to some extent, total addressable market, and total standalone organic opportunities.

 —–

Legal industry innovation is happening today — albeit slowly. But Bodhala is on a mission to create a transparent, functional market for legal services, using data to illuminate price discovery, drive competition, and foster innovation.

Want to be part of the next wave of legaltech innovation?

Get in touch with our team of legal industry experts to find out how Bodhala can help you run your legal department like a business with data.

A CLM Solution With None of the Risks and All the Rewards – Introducing Onit’s CLM 60-Day Money-Back Guarantee

If you’re in corporate legal, you’re probably all too familiar with the concept of contract lifecycle management (CLM) by now, even if you haven’t implemented a CLM solution yet. CLM is one of the hottest technologies in the legal space today, but much of the talk is more hype than substance.

CLM is an area that’s ripe for digital transformation, but not all technologies actually deliver. When you’re choosing a CLM solution, ROI matters – and to prove how serious we are about that, we’re offering a 60-day money-back guarantee on Onit’s CLM software.

In this podcast, Matt DenOuden, Onit’s Senior Vice President of Global Sales, discusses the CLM money-back guarantee and how to get from hype to payoff.

CLM Tool ROI

Contracts are all about money, whether you’re selling your own goods and services or paying to secure the goods and services of others. That means that the efficiency of the contracting process is directly tied to revenue – the faster you can complete your contracts, the faster you get to making revenues or realizing the benefits of the money you’re spending.

A vast majority of legal teams (86%) say they need to modernize by using more technology, while 71% of in-house lawyers say they feel stuck doing low-value work, including manual contract work that requires multiple systems.

If you can find a way to reclaim that time and substantially shrink the overall contract cycle, you’re going to have a very tangible impact on your ROI. The trick is finding the right CLM solution.

CLM From Onit

The Onit CLM solution stands out from others in the space because we took the time to perfect it before we marketed it – we weren’t going to enter the marketplace until we had a market-leading product. We started our company 10 years ago by custom-building a CLM solution for a client and have continued to invest in and evolve our solution ever since.

Onit’s CLM software provides a strong workflow that’s configurable to your individual needs. We don’t just presume that the steps in your process for a certain contract type are going to be the same for the next. The flexibility in our tool allows you to always have transparency into your contracting process.

Our CLM AI also significantly accelerates contract review and extraction with:

  • ReviewAI, which reviews and redlines contracts such as NDAs, MSAs, SOWs and purchase agreements in less than two minutes
  • Smart Checklists in the ReviewAI Word Add-In, which turns playbook checks into intelligent, actionable and collaborative tasks.
  • ExtractAI, which extracts contract data and obtains usable data from executed, legacy and third-party paper contracts in less than five seconds.

We believe so strongly in our CLM technology that we’re giving you a 60-day money-back guarantee.

Try It Today

It takes 30.9 days for the average contract to be approved without CLM technology. Chances are, you and your business stakeholders would like to see that 30 days shortened significantly. With Onit CLM, you can make that happen.

Most software trial offers give you nothing more than a demo of the product. We’re offering a bona fide trial period at our own risk, backed by a commitment to return your money if you’re not happy after 60 days. Even with an average contract cycle of 30 days, you get 60 days for all your stakeholders to try our software, understand its value and realize the extent to which it can improve your ROI.

To start your money-back trial today, visit onit.com/60-day-guarantee or email us at [email protected].

How to Balance Legal Cost Management with Rising Associate Fees

Legal cost management has become more challenging for corporate legal departments, as law firms’ associate salaries continue to climb.

Despite the global pandemic, many law firms had surprisingly strong financial performances in 2020. Reports show AmLaw 50 law firms saw a revenue increase of more than 7%, with other firms reporting double-digit growth and profits per partner jumping 30%.

Now, the nation’s top law firms have raised associate salaries in the hopes of remaining competitive and retaining top legal talent. First-year associate salaries at top firms now sit at $200,000, increasing as associates go up in seniority.

While this is certainly good news for associates, many corporate legal departments are conflicted since the bump will surely be reflected in law firm fees. Some corporate legal leaders view the salary increase with skepticism, especially when companies are under heavy pressure to cut costs and control legal spend. As more and more firms continue to match the new associate pay scales, in-house counsel and legal operations will have to find new ways to respond to the rising fees.

Six Strategies for Legal Spend Containment

While higher associate rates might lead to more pressure, the challenge isn’t insurmountable when it comes to legal cost management. The following are just a few strategies that corporate legal departments can employ to better understand and potentially offset those increased charges on their end.

  1. Set automated billing rules that address time charged to junior associates. Many corporations disallow billing by first-year associates during their ramp-up period and may start more closely scrutinizing overall firm staffing on matters now that rates are increasing. Any such rules should be clearly included in outside counsel guidelines.
  2. Closely review all your bills. No one enjoys legal invoice review, but it’s critical for catching improper costs. While not necessarily intentional, inconsistent coding and charges from improper billers happen all the time. They’re often missed because they’re buried in long bills with extensive charges.
  3. Pursue alternative fee arrangements. Whether it’s flat fee billing or contingency arrangements, alternatives to the billable hour model are increasing in popularity among corporate clients. Outside counsel might collaborate with you to implement them.
  4. Consider shifting some work in-house or to alternative legal service providers (ALSPs). As outside representation becomes more expensive, now is the time to take a detailed look at whether all the work you’re outsourcing to law firms could be handled just as well by internal resources or more cost-effective ALSPs.
  5. Move work from associates to paralegals or administrative personnel where possible. Junior lawyers often handle tasks that don’t require someone of their skillset. As associate rates go up, it’s more important than ever to ensure that every task is being handled at the right staffing level.
  6. Understand your overall approach to legal cost management to see where your dollars are going. Are you paying for things like overhead charges and photocopies or are you allowing invoices that include block billing? Eliminating these charges can help offset the newly increased associate fees.

The Role of Enterprise Legal Management and AI Invoice Review

All of the above cost-cutting measures will be significantly easier and more effective if you have the right enterprise legal management software (ELM) and AI-powered invoice review tools. These tools incorporate electronic billing, automated billing rules, machine learning and more which make it easier to enforce your outside counsel guidelines and engage in legal spend management.

AI is far more efficient at reviewing lengthy legal invoices and better at catching improper coding – charges that aren’t allowed, work that’s being handled at the wrong level and more. In-house legal professionals are already tasked with doing more with fewer resources and manual invoice review shouldn’t add to that burden.

Whether you turn to third-party review or implement your own internal solutions, you stand to better understand your overall spend and significantly reduce costs. InvoiceAI, Onit’s new AI offering for legal invoice review, has already identified six-figure savings in improperly billed travel costs for Onit customers during a time when travel was at an all-time low. The potential savings from using the right tools is significant.

ELM enables the e-billing, legal spend management and matter management you need to get insight into and control over your legal spend. Schedule a demo today or email [email protected] to learn more.

Quick Start Guide: AI-Powered CLM Tool for Corporate Legal, Procurement and Sales

Corporate legal departments are increasingly relying on AI and other technologies like a CLM tool and automation to reduce costs, boost efficiency and better collaborate with other business units on contracts.

While many organizations have started to focus on how contract AI benefits the corporate legal department, the right CLM system offers advantages beyond legal to other contract stakeholders in your organization like sales and procurement. To explain how AI-powered CLM benefits all these different groups, we recently put together our handy Quick Start Guide: Contract AI: How it Pays Off for Corporate Legal, Sales and Procurement.

Here are just a few of the AI and CLM benefits covered in the Quick Start Guide.

Better Productivity and Insight for Legal with a CLM Tool and AI

A CLM tool powered by AI improves productivity by handling much of the scut work related to pre-signature contract review. AI manages the first-pass review, makes recommendations and delivers a risk profile. One study showed that new users of legal AI contract review software were immediately 51.5% more productive and 34% more efficient. When you multiply those gains across all the lawyers in an average midsized organization (55, according to this survey by the Corporate Legal Operations Consortium), it’s the equivalent of adding 28 lawyers to your team without actually increasing headcount.

AI-powered CLM tools are also transforming the legal ops role by standardizing and automating legal processes and creating a single point of truth for contract data. Contract AI empowers legal ops professionals to have better visibility into deals, keep drafting and negotiations on track, reduce risk and improve governance, accelerate turnaround time, cut costs and more.

Shorter Sales Cycles

Legal doesn’t have to serve as a black box for sales departments, where requests go in and responses come back with zero insight into progress or process. AI-powered CLM tools allow sales departments to break free from using disparate systems and instead operate in a single repository and workflow for all their contracts.

Inefficiency and lack of transparency are two of the biggest roadblocks for sales departments, and contract AI removes them. This allows sales professionals to close deals faster, automate contract requests, have real-time insights on active contracts, have access to the information they need when they need it, and engage in newfound levels of self-service.

Better Spend Management for Procurement

Much like it does for sales, the right AI-powered CLM tool serves as a single point of truth for all procurement activities across an enterprise. Procurement can’t function without contracts, and contract AI allows procurement to be flexible enough to tackle all the contract-related tasks essential to the procurement function.

Among other things, AI-powered CLM systems empower procurement professionals to improve business outcomes, decrease risk, manage spend against budget, have insight into contract negotiations and engage in self-service for routine contracts like NDAs.

For more insight into how AI and CLM are revolutionizing day-to-day business for legal, sales and procurement, you can download the complete Quick Start Guide for an AI-powered CLM tool here.