Category: Business Process Management

Legal Operations Manager Advice: How to Self-Fund Corporate Legal Transformation (Podcast)

Posted on July 22, 2021 by - Business Process Management, Company News and Events

A legal operations manager stepping into the role will probably face many of the same challenges peers do, according to the 13th Annual Law Department Operations Survey.  These include cost containment (60%), business process improvements (56%) and departmental resources, including funding for personnel and technology (38%).

As a result, corporate legal departments are building up their operations teams. CLOC reported that the average size of legal ops teams has increased compared to last year – one of many data points that illustrate the movement to transform how in-house counsel and legal professionals work. The ultimate goal is to spark transformation and create operational efficiencies that reduce low-value work for attorneys, save money and produce greater insight into legal spend.

Operational excellence comes with a price tag, though – one that may not be budgeted for. So the challenge is: How can corporate legal create world-class operations and self-fund the transformation?

According to Brad Rogers, Onit’s Vice President of Strategy and Growth, it requires a longer-term rethinking of how in-house counsel and legal professionals work. He recently shared his insight in a podcast (embedded below and available anywhere you listen to podcasts including Apple, Google, Spotify and more) on how to start a transformation journey and build a modern legal operations function. He draws this information from nearly three decades’ experience with operations excellence at companies including one Fortune 100 global financial services company with $1 trillion in assets, Bank of America, GE and JP Morgan Chase.

Goals of Transforming Legal Operations

Building world-class legal ops isn’t about changing what you do. In-house counsel will still give legal advice and manage matters. The concept focuses more on how this is accomplished by leveraging state-of-the-art capabilities – like automation and AI – to make work more streamlined and efficient.

A legal operations manager can lay the foundation needed for world-class legal ops by meeting these three goals:

  1. Protect the enterprise by practicing good law.
  2. Assemble a team of highly engaged top talent.
  3. Be efficient along the way.

It’s crucial to keep all three goals in mind. Too often, companies focus solely on efficiency and implement technologies that ideally save some time in day-to-day work. Ignoring the first two goals, however, is a misstep. Without keeping a purpose of protecting the organization in mind and strategically hiring the staff to meet that goal, technology alone won’t get you where you want to be.

When implementing new capabilities, legal operations should aim at building an environment that’s more engaging for lawyers and helping them get work off their plates so they can spend more time practicing.

Three Ways a Legal Operations Manager Can Self-Fund Transformation

Building world-class legal operations requires investment. You need to attract and mobilize the right resources that will help you accomplish your goals. However, when you’re starting from scratch, budget restrictions will likely make it harder to put the pieces together. There are three primary ways organizations can explore funding their journey.

  1. Examine legal spend. The first source of funding is to review your current spend and free up some dollars. Suppose you can find a way to cut your outside counsel spend by even 5 or 10%, either by better managing your outside counsel guidelines or finding other areas where you’re overspending. In that case, you can leverage those savings to self-fund part of your transformation.
  2. Redirect dollars. The second way is to keep an eye on the turnover in the legal department. If someone leaves, you might be able to leverage the money budgeted for that position into a few strategic, lower-price hires that can help you start the legal ops journey.
  3. Find investment funding. The third source, and typically the hardest one to tap, is to come up with a compelling business case to finance in an attempt to secure some investment funding. While it may be a long shot, it’s worth it if you can find any extra money to invest in legal ops.

Listen to the full podcast now.

If you’d like to hear more about legal operations transformation, here are some resources to explore:

Getting Started with Legal Contract Management Software and AI

Posted on July 20, 2021 by - Artificial Intelligence, Business Process Management, Contract Lifecycle Management

Legal contract management software can drastically streamline contract creation, review, execution and management – processes that are often fraught with complications and errors.

Data from the World Commerce & Contracting Association supports this idea. The organization recently surveyed its 70,000+ members about their contract challenges and priorities and found that 85% experience pressure for contract simplification. Another 81% said they have plans to implement contract automation. These points speak to the fact that poorly managed contracts lead to lost revenue, higher costs and more time devoted to manual tasks for all parties involved.

The Challenges of Contract Management

To understand the actual value of legal contract management software, it’s helpful to recap the inefficiencies associated with contract handling.

Manual processes open the door for errors and slow down overall contract execution. For example, approvals and negotiations done via email are often sluggish or overlooked. Untracked revisions can lead to confusion, conflict or non-compliance and a lack of standard legal language may result in lengthy review times or require lawyers to get involved.

Disparate repositories result in inefficient reporting and reduce contract visibility. Contracts spread out over different repositories, departments and geographical locations make monitoring corporate contracts holistically almost impossible. Without tracking expiring contracts and renewals, companies run the risk of compliance exposure as well as revenue loss.

Changes occur over the lifetime of a contract, including renewal dates, pricing, emerging legal requirements and other events. They require amendments and approvals from the contract parties. If these changes aren’t managed, implemented  and communicated correctly and quickly, organizations can increase compliance risks for themselves and all parties involved.

How Legal Contract Management Software Helps

Legal contract management software can reduce the average hours spent on contracts by 20%, accelerate review and save on costs. It does this by:

  • Automating the contract lifecycle and maximizing speed and control. Workflows can be configured and automated to support how your company interacts with the contract lifecycle. Clause libraries in CLM automatically create new and approved contract language quickly, and pre-approved templates dramatically reduce creation time. Additionally, contracts can be delivered to all appropriate parties from the CLM solution and integrate with e-signature capabilities to maximize contract execution.
  • Centralizing contracts in one repository in the cloud. This makes them easier to find for appropriate parties and provides a real-time configurable dashboard that shows business-critical contract information at a glance. The legal contract management software also applies the proper metadata when a new contract is created or captured to ensure tracking and sends alerts to notify parties of key events, obligations, milestones and expiration and renewal dates.
  • Allowing lawyers to work where they’re comfortable working. In this case that means enabling them to manage contract changes with a Microsoft Word Add-In. They can receive contracts in a Word doc format with change-tracking locked, save the contract directly into the CLM solution and leave remarks while checking it back in.

CLM + AI: What Is the AI Difference?

CLM centralizes contract storage and automates the request, creation, negotiation, execution and management of any type of contract.

When you combine AI with CLM, you can lower the number of contracts needing to be reviewed. This gives the reviewer the ability to speed up a review and provide consistency across processes. AI also significantly enhances contract management after execution by extracting and obtaining usable data from executed, legacy and third-party paper contracts.

AI and Legal Contract Management Software: What to Look For and How to Get Started

Not all CLM AI is created the same. To get the full benefits of contract lifecycle management solutions, you should carefully evaluate AI for both the pre- and post-signature phases of contract management.

If you’re not sure what to look for in an AI-powered CLM solution, we’ve got you covered.

We’ve prepared a Quick Start Guide that highlights the ideal legal contract AI features you need if you want to reduce inefficiencies, errors and time spent on contracts without sacrificing compliance or visibility. It also provides valuable expert tips to help you get started.

The guide includes information such as:

  • Should you look for pre-trained AI?
  • What redlining capabilities should contract AI offer?
  • Can AI offer interactive checklists to accelerate review?
  • How can AI repaper contracts for regulatory, policy and commercial changes?
  • Can AI help you analyze legacy contract data for better contract management?

Download the guide today to discover how AI can enhance your legal contract management software, what to look for and how you can get started quickly.

5,500+ Ways Corporate Legal Innovates Business Process Automation

Posted on July 13, 2021 by - Business Process Management, Contract Lifecycle Management

Business process automation solves a crucial challenge for corporate legal departments. Tasked with doing more with fewer resources, in-house counsel are happily exchanging highly manual processes for Apps and automation.

For example, consider a typical trademark renewal process. An App can reinvent that process, bypassing spreadsheets and emails, automating communications and reminders and helping stakeholders quickly and efficiently determine which trademarks to renew. (You can see a demo here.) The result: Fewer touchpoints for in-house counsel without comprising the integrity and results of the process.

Inspiration for Business Process Automation with the Onit App Catalog

The trademark renewal App is just one example of business process automation innovation from the Onit Nation – the customers, partners and employees building on Onit Apptitude every day. After a decade in existence, Onit currently supports 5,500+ Apps that streamline critical processes like tracking vendor and law firm diversity, managing whistleblower allegations and supporting career development.

Today, we launched our new Onit App Catalog, which shares some of these Apps targeting business process automation in the following areas:

The catalog shares some of the most intriguing solutions and Apps created around the globe. These Apps are trusted by 400+ companies, from privately owned entities to Fortune 50 corporations.

Now, you can search the catalog and find inspiration in the powerful workflows in-house colleagues have built to run within enterprises of all sizes and specialties.

Examples of App Excellence from Corporate Legal Departments

The catalog represents a decade of business process automation innovation that has created digital transformation, one App at a time. Examples of Apps built by and for corporate legal departments include:

  • The vendor and law firm diversity tracking App, which helps internal teams gather diversity statistics from law firms and vendors to track and manage compliance with corporate policies and diversity goals.
  • The whistleblower App, which provides an anonymous intake of any alleged activities brought in by employees. It organizes, assesses and manages whistleblower allegations in a secure, centralized and workflow-driven solution.
  • The trade secrets access management App, which maintains accurate records of who has access to trade secrets or components of trade secrets within an organization. It streamlines the process of securing them upon an employee’s departure.
  • The mentorship and career development App, which creates a more formal method of linking mentors to mentees and tracks opportunities for career development, both inside and outside of an employee’s current role within an organization.

Platforms Make It All Possible

Onit is the only company to offer its users two platforms, combining the power of process and workflow automation with artificial intelligence. Apptitude is Onit’s business process automation platform, where users can easily create, modify and deploy Apps. Because it’s a no-code environment, you can quickly build without technical training to develop Apps for your organization. And unlimited licensing ensures that everyone in the company, regardless of which department they work in, can access the Apps they need to get work done efficiently.

Precedent, our AI platform, complements Apptitude and allows legal and business departments to automate processes faster while making them more cost-effective and efficient. Precedent is 100x faster than other AI systems and enables users to recognize a 40% increase in productivity.

Register for the Onit App Catalog Webinar on July 28

Onit will host a webinar on July 28 at 12 p.m. ET titled “Drive Legal Innovation One App at a Time.” The webinar will provide an overview of the new App Catalog and demonstrate examples of customer Apps for workflow, process and automation across the enterprise. Registration is available here.

Over 5,500 Business Process Automation Apps and Counting

This impressive collection of workflow, process and automation Apps from corporate legal can help enterprises of all sizes attain operational efficiencies, reduce risk and gain greater insight into data and operations. Read the App Catalog to find inspiration for new ways to continue your corporate legal department’s digital transformation journey.

To start with Apps on Onit’s no-code Apptitude platform, request a demonstration or email [email protected] today.

Legal Billing Review: How to Right-Size Invoice Charges

Posted on July 8, 2021 by - Artificial Intelligence, Business Process Management

When it comes to legal billing, corporate legal departments often have a baseline expectation: Charge my company the correct amount.

What sounds like a simple premise (and one that should be easy to meet) comes with serious challenges. Invoice review is a rigorous process. Due to the work they represent, law firm bills are often long and complex and contain entries from numerous timekeepers. With hundreds of thousands of line items, vague descriptions or block billing may be missed by busy in-house reviewers. Violations of outside counsel guidelines, such as copy charges or work, may be hard to pinpoint. To top it off, in-house counsel and other professionals usually count invoice review as one of their many responsibilities – a list that has grown as work increases and resources remain stagnant or decrease.

Technology, such as enterprise legal management, has helped to alleviate some of the challenges. Paper invoices have moved to electronic billing. Billing rules, built to scour for specific terms in invoices, flag charges for review. Legal spend analytics identify trends and help to frame performance.

However, even with these additions, many reviewers often default to hitting approve. Who has time in the department to dig deeply into every questionable charge? Is there another approach to invoice review that will ensure companies aren’t overcharged?

We dug into these questions in a recent webinar.  Jonathan Weber, Chubb’s Vice President, Claim Optimization and Legal and Operations Lead, Marci Waterman, President of Sterling Analytics (and the newest member of Onit’s strategic alliance program), and Matt DenOuden, Onit’s SVP of Global Sales, explored the ideal approach that adds efficiency and expertise to invoice review while still honoring the company’s relationship with law firms.

Three Categories of Invoice Review Violations

Potential violations during invoice review often fall into three categories.

First, you have basic facts. For example, is the math correct? As Weber illustrated in the webinar, this is along the lines of getting a bill at a restaurant that is added correctly. Does your bill for two $25 entrees show $50?

Next, you have black and white decisions. For example, is the bill consistent with litigation management guidelines? Going back to the restaurant analogy, were you charged with what you ordered? Or did charges from another table end up on your tab?

Finally, you have gray areas. Are the charges reasonable? When we return to the restaurant idea, one way this might look is being charged for food that was ordered but was served cold. Generally, in a situation like that, the restaurant will comp the meal or replace it with another at no charge. Or perhaps you have three servers working your table. For a party of two, that makes no sense. But for a party of 25, it fits perfectly.

How can corporate legal ensure they’re billed properly in each of these categories? By combining AI and human review.

The Ideal Approach to Legal Billing Review: AI + Third-Party Human Expertise

Webber provided his insight on combining AI and third-party bill review. The company pays hundreds of invoices every day and has a sizeable legal spend. Meeting their goal of always being sure they’re paying the correct amount is a difficult task. They’ve defined strict processes for the flow of invoice review that allows them to look at their data in an organized way.

Part of that process is relying on AI and third-party legal billing review.

AI identifies non-compliance for things like wrong math, improper descriptions and block billing.  These are the kinds of basic or black-and-white decisions that machines handle well. As a bonus, the AI continues to learn so it will get more adept each day at identifying these types of issues.

For the gray areas, the human element comes in. This is where judgment is required. Sometimes the AI might flag things for a valid reason, but humans (such as the lawyers at Sterling) can understand the context and circumstances that make certain charges acceptable or unacceptable.

The result? Chubb is better able to accomplish its goal of always paying the right amount. You can hear the entire discussion, which goes more in-depth into this topic and its benefits.

The Benefits of AI and Third-Party Invoice Review for Legal Billing (and More Resources)

Combining AI-powered invoice review with human third-party review decreases the burden of invoice review while offering:

  • More consistent enforcement of outside counsel guidelines
  • A better understanding of the work being performed by outside firms
  • More time for in-house staff to focus on important, high-value work
  • Substantial cost savings

Here are resources for those who would like to learn more about this:

 

 

Onit and BT plc Named Finalists for Legalweek Leaders in Tech Law Awards

Posted on July 6, 2021 by - Business Process Management, Company News and Events

Onit and London-based BT Group plc have been named joint finalists for the Legalweek Leaders in Tech Law Awards 2021 in the category of Legal Operations. The awards recognize innovation in the legal technology sector and precedent-setting, game-changing projects and initiatives.

Scroll down to hear David Griffin, Head of Legal Technology and Change at BT, talk about the company’s award-winning transformation in the Onit podcast.

This news is even more exciting since BT earned a significant win with the Legal Innovation Awards in June. The team took home the prize in the category of Future of Legal Services Innovation – In-House Legal Operations. This is the second year in a row an Onit customer has won this award.

BT replaced manual and disconnected process and management tools and helped the department manage workload and matters across the teams from inception to closure. Onit’s business automation and workflow platform Apptitude played a pivotal role in BT’s transformation, helping manage their matters and documents. The system was live for matter management and real-time reporting within three months, enabling trend analysis and analytics across work done by the enterprise team.

The BT legal department plans to build and deploy new custom solutions on Onit Apptitude to automate legal operations and compliance processes and better collaborate with business users outside of legal.

BT’s technology implementation results speak for themselves. For every hour automation returns to their lawyers, they can reinvest that time back into something more productive for their company.

Congratulations to BT on this additional recognition from the Legalweek Leaders in Tech Law Awards! Onit is excited to partner with them to support their innovative vision.

About the award

The Legalweek Leaders in Tech Law Awards shine a light on the well-established Legalweek community and seeks to recognize the key players from the legal tech universe. It honors participants in a wide array of categories across in-house, law firm, and technology providers. Those who are shortlisted must demonstrate originality in the delivery of the products and/or service and exemplify the quality of the product or service being supplied. They must also highlight concrete and measurable ways in which the project has attributed to the success of the organization.

The Latest in Corporate Legal and Legal Operations News (July Edition)

Posted on July 1, 2021 by - Artificial Intelligence, Business Process Management, Contract Lifecycle Management

Welcome to Onit’s July compilation of some of the most pertinent and timely articles for corporate legal and legal operations news.

In this month’s digest, we explore corporate legal departments as profit centers, CLM ROI, the latest ACC benchmarking survey results, how to build a more resilient legal department and an approach to evaluate and control legal spend.

1. Are Corporate Legal Departments the Next Profit Centers?

Is litigation the next big revenue generator for companies? According to a study by a finance firm, companies with inadequate affirmative recovery programs are 27% more likely to leave money on the table. Meanwhile, 73% of CFOs say they have adequate programs to capture value through affirmative litigation, but 46% responded that they needed improvement.

According to the report:

“The research suggests that companies are on the cusp of a paradigm shift in how they approach legal assets and that financial officers understand their value and have new opportunities to unlock them.”

As a result, we may see more corporate legal departments shifting some focus from managing risks and controlling costs to collaborating more closely with CFOs.

(source: Legaltech News and Burford)

2. Finding ROI for CLM

The latest legal tech darling – for a good reason – is contract lifecycle management (CLM). If you’re up-to-date on legal operations news, you’re probably all too familiar with the technology. Contract management is an area ripe for digital transformation.

Yet, the buzz around CLM is sometimes more hype than substance – especially when you consider CLM ROI. In this podcast, Matt DenOuden, Onit’s Senior Vice President of Global Sales, discusses how to get a CLM solution from hype to payoff and an innovative approach to CLM technology with all the rewards and none of the risks.

(source: Onit blog)

3. One in Four Corporate Legal Departments Are Dedicating Spend to Contract Management Technology (and Other ACC Survey Insights)

Speaking of CLM technology and its popularity, you might not be surprised to find out that the top legal tech area by allocated spend is contract management solutions. This is according to the 2021 Law Department Management Benchmarking Report. Rounding out the top five are compliance, legal research services, IP management and matter management.

The survey includes responses from 493 legal departments in organizations across 24 industries and 40 countries.

Other interesting findings from a legal operations news perspective include:

  • The mean legal department composition is 66% lawyers, 12% paralegals, 6% legal operations professionals and 8% admin/secretarial staff.
  • The median total legal spend for companies is $1.2M for small companies, $8.4M for mid-sized companies and $64M for large companies.
  • 77% of the participants have a list of preferred law firms, ALSPs and other legal service providers. In 2020, they worked with 36 law firms and two ALSPs on average.

(Source: ACC Law Department Management Benchmarking Report)

4. Build a More Resilient Law Department With These Six Tips from Gartner

The pandemic has been one of the most significant disruptors in recent history. According to Gartner, persistent disruption can be expected over the next five years, leading to further risks. To counter these effects, legal departments must be able to provide timely guidance by evolving their departments.

How can they do this?

Gartner offers six shifts that will be critical in the coming years. These include assessing issues rapidly, prioritizing legal’s service portfolio by the impact of decisions, experimenting to deliver business outcomes and more. Conquering these attributes will lead to a more flexible and effective legal department.

(Source: Gartner)

5. Keep an Eye on Corporate Legal Spend

Nowadays, there is increasing pressure to run the legal department like a business – all while doing more with less and containing costs.

Enter the challenge of outside counsel invoices. The bills are often long, complex and can have differing or vague descriptions of charges. With limited resources, in-house professionals don’t always have time to dig deep into each line item.

How can you evaluate this facet of legal spend and ensure invoices are sticking to outside counsel guidelines?

PYMNTS.com explores viable and easily attainable solutions to counteract unnecessary overspending, offering an opportunity to support external legal service providers’ cash flow and optimize corporate’s legal spend.

(Source: Pymnts.com)

Bonus Resource for Legal Operations News: How CLM  and AI Pay Off for Corporate Legal, Sales and Procurement

This Quick Start Guide offers a bite-sized approach for exploring CLM and AI benefits and how they extend beyond in-house lawyers to sales and procurement. Learn how the technology can help you close deals faster, improve business outcomes and decrease risks. You can find the guide here.

To AI or Not to AI: The Great Debate on Legal AI Tools

Posted on June 29, 2021 by - Artificial Intelligence, Business Process Management, Contract Lifecycle Management

From invoicing to contract review, you’ve probably heard how much legal AI tools can help you with routine, time-consuming tasks.

Is legal AI always the right answer, though? On June 9th, Onit hosted a webinar with Consilio and Buying Legal Council to answer precisely that question. Titled “To AI or Not to AI? The Big Debate Part II,” the webinar presented this challenge to two different teams:

There is no budget for additional headcount this year, even though your legal department is faced with the daunting task of repapering a massive number of contracts due to LIBOR, data privacy and other regulatory changes. Not to mention, you still have mounds of legal invoices to review. At the same time, strategic and risk management demands are higher than ever. What should be done? The GC has asked you to present a solution.

Team one, led by Onit, argued that AI tools for lawyers were the answer. Team two, led by Consilio, focused on outsourcing the work to an alternative legal service provider (ALSP).

Team Legal AI Tools

Team one’s main objective was to leverage AI to accomplish goals and improve operations. They argued that implementing legal AI tools internally would allow them to maintain control over their technology and use it to its greatest advantage.

The job of a general counsel at a multi-billion dollar global company is to increase the quality, consistency and velocity of every matter they touch while providing the team with resources that drive efficiencies throughout the enterprise. The question is which investments – whether humans or AI – will ultimately yield the returns you need down the road.

Team one aimed for standardization via legal AI tools to provide knowledge and data that would allow the organization to operate effectively, efficiently and consistently. They also dispelled lingering myths that legal AI tools are complicated to configure and implement. With Precedent, Onit’s AI platform, team one could configure their AI solutions within 15 minutes with no specific technical knowledge or training.

Team one noted, however, that the human/AI choice doesn’t have to be binary. Humans will always be a critical part of practicing law. But even superhuman employees need some help – specifically, they need legal AI. When you hire the best and the brightest and then allow them to use legal AI tools, you optimize your opportunities for success and retain your top talent. Institutional knowledge plus the processing power of AI is the winning combination.

Team ALSP

Team two presented a very different argument – that AI tools for lawyers are not always the answer because you’ll always need people. While legal AI tools have seen great advances, it’s not a sufficient replacement for humans. They also argued that it costs too much to train, takes too long to implement and demands too many resources for training.

Therefore, Team two advocated for outsourcing to ALSPs, rather than implementing legal AI in-house. ALSPs, they argued, save significant costs while offering faster start-up times, higher quality and more transparency.

In Team two’s experience, standing up a technology solution at a global company takes at least six months from the negotiation stage through implementation. If you’re lucky, you have your complete AI solution up and running in a year, which isn’t helpful for addressing your current, pressing needs. While implementing AI might certainly have long-term benefits, that wasn’t the challenge at hand. They believed going the AI route would delay ROI and sidetrack employees from their high-value work to focus on training the AI.

ALSPs, on the other hand, they argued, offer flexibility. An ALSP can serve as either a stop-gap or a more permanent part of a long-term, flexible model. You get instant access to top talent and expertise without investing in hiring or stretching your resources. Going the ALSP route still gives you access to legal AI tools – you just don’t have to train it yourself or invest in it. Those responsibilities fall to the ALSP.

Who Won The Great Debate Over Legal AI Tools?

Both teams presented worthy arguments pro and con legal AI tools for lawyers, but there can be only one winner. Listen to the debate to hear both sides’ full arguments and see which group the audience voted to win.

Many thanks to Consilio, an Elite partner in the Onit Strategic Alliances Program, and Buying Legal Council for participating in our second great debate!

This is the second debate event Onit has held. Explore our first debate, in which three teams argued different approaches to reduce outside counsel expenses. See the on-demand recording or read more about it.

The Onit Outlook Email Integration That Works Where Lawyers Work

Posted on June 24, 2021 by - Business Process Management, Contract Lifecycle Management, Enterprise Legal Management

Email remains one of the critical tools in-house lawyers use every day, making email integration with legal technology mandatory.

Too often, though, email programs exist outside of the systems that lawyers use to handle the rest of their day-to-day work. The disconnect forces them to navigate back and forth between different software programs like matter management or contract lifecycle management, undoing valuable efficiency gained during the day.

Simply put, while it’s essential, email can bog down productivity.

Onit Outlook Connect: The Email Integration that Enhances Efficiency

As part of Onit’s goal to work where lawyers work, we’ve recently made enhancements to Onit Outlook Connect. Our Microsoft Outlook plug-in allows you to connect your email with all of your favorite products and solutions on Onit’s business process automation and artificial intelligence platforms.

Onit’s email integration allows you to file your emails directly into other systems, such as specific matters in your enterprise legal management software or contracts in your contract lifecycle management software. You get direct access to Onit from within Microsoft Outlook without having to navigate to different windows or launch new tools.

The plug-in appears in a panel on the right-hand side of your Outlook window. It gives you a quick view into your matters and most recent or favorite records, so you can easily see a snapshot of the essential information you need. From there, you can link directly into the record you need and do your work in Onit, all without having to jump to another panel or browser or re-authenticate your credentials.

The Onit email integration is the shortcut you need to handle your email and work in the same place

Simply choose the apps or tools you want to link to Outlook, and you’ll start seeing synopses of your work alongside your email every time you access it going forward. Get in, get out and focus on the work that matters most. Not only do you get to work where you’re already working, but you can keep everything organized in one place. Email linking and better organization mean better efficiency. Your email no longer has to be a hindrance to productivity.

At Onit, we’re always looking to create solutions that help lawyers do their best, most efficient work. Our ELM, CLM and other solutions are constantly innovated to provide process efficiency and work where our customers work.

Email is no different.

Reach out to your account manager today to learn more about how Onit Outlook Connect can change the way you use email in your day-to-day work. You can also schedule a demonstration or email [email protected].

A CLM Solution With None of the Risks and All the Rewards – Introducing Onit’s CLM 60-Day Money-Back Guarantee

Posted on June 22, 2021 by - Business Process Management, Company News and Events, Contract Lifecycle Management

If you’re in corporate legal, you’re probably all too familiar with the concept of contract lifecycle management (CLM) by now, even if you haven’t implemented a CLM solution yet. CLM is one of the hottest technologies in the legal space today, but much of the talk is more hype than substance.

CLM is an area that’s ripe for digital transformation, but not all technologies actually deliver. When you’re choosing a CLM solution, ROI matters – and to prove how serious we are about that, we’re offering a 60-day money-back guarantee on Onit’s CLM software.

In this podcast, Matt DenOuden, Onit’s Senior Vice President of Global Sales, discusses the CLM money-back guarantee and how to get from hype to payoff.

CLM Tool ROI

Contracts are all about money, whether you’re selling your own goods and services or paying to secure the goods and services of others. That means that the efficiency of the contracting process is directly tied to revenue – the faster you can complete your contracts, the faster you get to making revenues or realizing the benefits of the money you’re spending.

A vast majority of legal teams (86%) say they need to modernize by using more technology, while 71% of in-house lawyers say they feel stuck doing low-value work, including manual contract work that requires multiple systems.

If you can find a way to reclaim that time and substantially shrink the overall contract cycle, you’re going to have a very tangible impact on your ROI. The trick is finding the right CLM solution.

CLM From Onit

The Onit CLM solution stands out from others in the space because we took the time to perfect it before we marketed it – we weren’t going to enter the marketplace until we had a market-leading product. We started our company 10 years ago by custom-building a CLM solution for a client and have continued to invest in and evolve our solution ever since.

Onit’s CLM software provides a strong workflow that’s configurable to your individual needs. We don’t just presume that the steps in your process for a certain contract type are going to be the same for the next. The flexibility in our tool allows you to always have transparency into your contracting process.

Our CLM AI also significantly accelerates contract review and extraction with:

  • ReviewAI, which reviews and redlines contracts such as NDAs, MSAs, SOWs and purchase agreements in less than two minutes
  • Smart Checklists in the ReviewAI Word Add-In, which turns playbook checks into intelligent, actionable and collaborative tasks.
  • ExtractAI, which extracts contract data and obtains usable data from executed, legacy and third-party paper contracts in less than five seconds.

We believe so strongly in our CLM technology that we’re giving you a 60-day money-back guarantee.

Try It Today

It takes 30.9 days for the average contract to be approved without CLM technology. Chances are, you and your business stakeholders would like to see that 30 days shortened significantly. With Onit CLM, you can make that happen.

Most software trial offers give you nothing more than a demo of the product. We’re offering a bona fide trial period at our own risk, backed by a commitment to return your money if you’re not happy after 60 days. Even with an average contract cycle of 30 days, you get 60 days for all your stakeholders to try our software, understand its value and realize the extent to which it can improve your ROI.

To start your money-back trial today, visit onit.com/60-day-guarantee or email us at [email protected].

How to Balance Legal Cost Management with Rising Associate Fees

Posted on June 17, 2021 by - Business Process Management, Enterprise Legal Management

Legal cost management has become more challenging for corporate legal departments, as law firms’ associate salaries continue to climb.

Despite the global pandemic, many law firms had surprisingly strong financial performances in 2020. Reports show AmLaw 50 law firms saw a revenue increase of more than 7%, with other firms reporting double-digit growth and profits per partner jumping 30%.

Now, the nation’s top law firms have raised associate salaries in the hopes of remaining competitive and retaining top legal talent. First-year associate salaries at top firms now sit at $200,000, increasing as associates go up in seniority.

While this is certainly good news for associates, many corporate legal departments are conflicted since the bump will surely be reflected in law firm fees. Some corporate legal leaders view the salary increase with skepticism, especially when companies are under heavy pressure to cut costs and control legal spend. As more and more firms continue to match the new associate pay scales, in-house counsel and legal operations will have to find new ways to respond to the rising fees.

Six Strategies for Legal Spend Containment

While higher associate rates might lead to more pressure, the challenge isn’t insurmountable when it comes to legal cost management. The following are just a few strategies that corporate legal departments can employ to better understand and potentially offset those increased charges on their end.

  1. Set automated billing rules that address time charged to junior associates. Many corporations disallow billing by first-year associates during their ramp-up period and may start more closely scrutinizing overall firm staffing on matters now that rates are increasing. Any such rules should be clearly included in outside counsel guidelines.
  2. Closely review all your bills. No one enjoys legal invoice review, but it’s critical for catching improper costs. While not necessarily intentional, inconsistent coding and charges from improper billers happen all the time. They’re often missed because they’re buried in long bills with extensive charges.
  3. Pursue alternative fee arrangements. Whether it’s flat fee billing or contingency arrangements, alternatives to the billable hour model are increasing in popularity among corporate clients. Outside counsel might collaborate with you to implement them.
  4. Consider shifting some work in-house or to alternative legal service providers (ALSPs). As outside representation becomes more expensive, now is the time to take a detailed look at whether all the work you’re outsourcing to law firms could be handled just as well by internal resources or more cost-effective ALSPs.
  5. Move work from associates to paralegals or administrative personnel where possible. Junior lawyers often handle tasks that don’t require someone of their skillset. As associate rates go up, it’s more important than ever to ensure that every task is being handled at the right staffing level.
  6. Understand your overall approach to legal cost management to see where your dollars are going. Are you paying for things like overhead charges and photocopies or are you allowing invoices that include block billing? Eliminating these charges can help offset the newly increased associate fees.

The Role of Enterprise Legal Management and AI Invoice Review

All of the above cost-cutting measures will be significantly easier and more effective if you have the right enterprise legal management software (ELM) and AI-powered invoice review tools. These tools incorporate electronic billing, automated billing rules, machine learning and more which make it easier to enforce your outside counsel guidelines and engage in legal spend management.

AI is far more efficient at reviewing lengthy legal invoices and better at catching improper coding – charges that aren’t allowed, work that’s being handled at the wrong level and more. In-house legal professionals are already tasked with doing more with fewer resources and manual invoice review shouldn’t add to that burden.

Whether you turn to third-party review or implement your own internal solutions, you stand to better understand your overall spend and significantly reduce costs. InvoiceAI, Onit’s new AI offering for legal invoice review, has already identified six-figure savings in improperly billed travel costs for Onit customers during a time when travel was at an all-time low. The potential savings from using the right tools is significant.

ELM enables the e-billing, legal spend management and matter management you need to get insight into and control over your legal spend. Schedule a demo today or email [email protected] to learn more.